5 Page Formatting

5 Page Formatting

Headers & Footers

Objective To give your document a header and footer
Instructions You will create a new header and footer for the whole document
Comments It is possible to create different headers and footers for different sections of your document

Activity 1.1
From the View menu select Header and Footer. The body of the document is greyed out and the Header and Footer toolbar is displayed.



Activity 1.2
In the header area type what you wish to appear, for example:

An Overview of Word Processing and DTP software

Select the text you have just typed and press the Bold button to make the text bold, then the Center button to align the text across the centre of the page. The header should now look like the one shown below:



Activity 1.3
To switch to the footer, press the Switch Between Header and Footer button on the Header and Footer toolbar. Press the Insert Page Number button on the Header and Footer toolbar to add the page number to the footer. Click on the Center button on the Formatting toolbar to centre the page number.

Activity 1.4
Click the <Close> button on the Header and Footer Toolbar to return to the main body of your document. The header and footer now appears on every page, greyed out.


Section and Page Breaks

Objective To divide your document into several sections
Instructions You will insert section and page breaks from the Insert menu
Comments Creating different sections allows you to control the formatting of different parts of your document more easily

Activity 1.1
Scroll through your document and click on the area where you would like to insert your page break.

Activity 1.2
From the Insert menu choose Break. In the Break dialog box (see below) click on Next page in the Section breaks section and press <OK>.



A section break is inserted, creating a new page.

Activity 1.3
Move through the document and place the cursor in the next place that you would like to insert a page break.

Activity 1.4
Insert a page break by pressing <CTRL + ENTER>, or by choosing Break from the Insert menu and selecting Page break. A new page, but not a new section, is created. Notice that the status bar along the bottom of the window tells you that you what Page and Section (Sec) you are on.

Activity 1.5
Using the down arrow key on your keyboard, move the cursor so that it is at the start of the next paragraph. Select Break from the Insert menu, choose Continuous and click <OK>. A new section is created on the same page.


Columns

Objective To use the columns layout option
Instructions You will format a section of your document to have two columns
Comments You can create multiple columns on a page

Activity 2.1
Click anywhere in your selected paragraph and from the Format menu choose Columns. The Columns dialog box appears as shown below:



Activity 2.2
Click on Two in the Presets section, make sure the Apply to: section is set to This section and then click <OK>. The section is now formatted as two columns. Notice that in order to ensure your heading is not pushed into a single column and remains apart as in the example below, you need to ensure that it is written in a Heading style.